Held at 8:00 pm on Friday 5th May 2006 at The Royal Oak.
Alistair Green (Secretary)
Hannah Mycock (Chair)
Luke Cartey (Treasurer, PostScript Editor, Internet Officer and Chair-Elect)
Timothy Driscoll
Gillian Bradley
Andrew Freer (Quartermaster and Membership Secretary)
Keith Crothers
Sarah Berman
Philip Alderton
Jacqueline Bradley
Caroline Berry
Michael Ramsden
Meeting started at 20:16.
Luke does not particularly like the phrasing "wants to be Michaelmas Term Chair". He thinks it was "Luke was bullied into being Michaelmas Term Chair".
Nonetheless the minutes were unanimously approved.
Jacqui has shredded the old receipts, as Andrew requested.
Old members' fees stayed unchanged.
The Safari Supper might be organised after Andrew's exams, possibly in Michaelmas.
Alistair did write a report for the Old Members' newsletter.
Everything's going fine. We have had two meetings; people turned up and seemed to enjoy it, or I've been told that they've enjoyed it. Nobody's died. Minibuses are sorted for Monday's theatre trip. The entire term is planned!
I have not done a huge amount yet, but I have thought about it. I've got the kind of standard ones - possibly the Gang Show 6th week. The pipeline is in all of the colours of the rainbow.
We have not been billed for the Annual Dinner yet, but this is how the accounts stood at the end of April:
Main account £691.22, which means that we are currently £300 up on last year (although some expenses are still unpaid.)
Events account £384.51
Ex-Members' account approximately £319
Total £1395.22
Easter Activiy has £45 left over. Should we give out refunds or pay it into the Events Account?
[Keith arrived at this point.]
Keith is not bothered about getting £4.39 back.
Gillian feels that £45 is too much to simply hold on to.
We are re-registered with the Proctors, and also they have sent us some potentially important news:
Although they suggest that constitutional amendments may be required, in our case that should not be necessary as we admit "any person... subject to Proctorial Regulations".
And finally... Since the TGM, I have slimmed down the secretary's file considerably by getting rid of a decade's worth of outdated minibus hire information, contact details for the Clubs Committee at their previous office and so on.
Booking is now open for the "Pirates of Caribbean vs. Robin Hood: Men In Tights" Rally. Its web site was updated today. The beer tasting tent will probably get booked up very quickly! Other activities include mountain biking, a walk to that great big oak thing that's held up by scaffolding, doing nothing in the afternoon (if you want to go into Nottingham or something, I guess), and the option to do some work on the site. The dates are 30 June - 2nd July.
Andrew will be in Germany then, so he needs someone else to go to the Reps' Meeting for him.
Gillian pointed out that it clashes with Varsity cricket.
[Due to the imminent closure of the Clubs Committee Office at Littlegate House, it was decided at the Hilary TGM that Andrew should look into alternative places to keep our stores, and report back to the F&GPC.]
There have been several suggestions. One of them was that we should keep our stores with Peter Lund, who is a former Senior Member of the Group - but he is getting on a bit, and it would be a last-ditch effort to get the stores put somewhere.
Jonathan has suggested buying a shed to put in someone's garden, and then moving it every year. There are a number of reasons why I think this is a bad idea, which include: Fire, damp, vandalism, the fact that sheds don't last very long, the fact that they cost around about £100 each, and you have to have someone with a garden. And, yes, you do have to dismantle it and move it every year.
I have been in contact with local Scouting and had an offer of a place from the 22nd Oxford. It should be big enough to fit all our stuff in, provided that we air our tents out every so often - apparently it is slightly liable to damp, but it should not be too bad. We can get that for free, on condition that we might be around should they need help.
If anything goes wrong with that then an alternative troop is the 36th - which is further out, on Iffley Road, but directly on on a bus route.
Action: Move to 22nd Oxford at the end of term (9th Week) when people have cars. Also cull any tents that are not serviceable - ask permission to pitch them outside the Scout hut.
Also we cannot use any of our climbing rope for climbing as we do not know how old it is. It could be used for other purposes such as pioneering.
Proposed by: Jacqui Bradley
Seconded by: Sarah Berman
The idea behind this is that it would make organisation easier by allowing more time for booking. Also the dinner would be organised by somebody who has been to one before, rather than by a fresher. Both these things are particularly important for the big 5-yearly dinners.
The motion was passed unanimously. Action: Jacqui's proposed constitutional amendment to be published in PostScript and discussed at the TGM.
Andrew does not have the Membership Secretary's folder yet. CRB checks need to be carried out at some point. He will have to organise Freshers' Fair early, before he goes to Germany. Photographs will be required for this - Phil still has last year's.
We need to recruit a Chair-Elect for Michaelmas.
Meeting closed at 20:45.